Front Desk Coordinator In Cary NC

The front desk coordinator in Cary position reports directly to the Front Desk Manager and coordinates everything needed for their office. This is a very busy position that involves coordination of several administrative duties including, but not limited to, scheduling, in-clinic collections, insurance verifications, continued insurance authorizations and is often the first face of DTA to our community!

Job Location:

875 Walnut Street
Cary, NC, 27511

Front Desk Coordinator In Cary Nc

Job Details:

  • Job Title: Front Desk Coordinator
  • Reports To: Administrative Director
  • Schedule: 9:00 am – 6:00 pm
  • Salary: 30000 – 40000 USD Per Year
  • Job Status: Full Time
  • Post Date: December 8, 2023
  • Valid Through: 2024-06-28
  • Job Code: FDFTCAR

Job Benefits

  • medical
  • dental
  • health
  • vision
  • paid vacation

Qualifications

Educational Experience

high school

A college degree in business administration or equivalent is preferred, at a minimum candidates are required to have a High School Diploma or GED.

Work Experience

  • At least two years of training or experience in customer service and office work.
  • Computer (PC) proficiency
  • Strong verbal and written communication skills
  • Ability to work independently
  • Medical office experience: 1 year (Preferred)
  • Computer skills: 1 year (Preferred)
  • Medical receptionist: 1 year (Preferred)

Purpose

To oversee the Front Desk of the company, to assist with the production and viability of the whole group.

Product

High volume of kept patient appointments to an efficiently structured schedule with full patient billing information turned over to Billing Department.

Job Functions

  • Ensuring the internal and external communications of the company flow smoothly and efficiently.
  • Keeping a good working relationship with all referral sources, both new and existing
  • Overseeing the setting of patient appointments efficiently and for maximum production.
  • Ensuring that appointments by patients are kept.
  • This includes rescheduling within the same week when possible
  • Enforcing DTA Arrivals Policy (“No show” and 24- hour cancellation policies)
  • Ensuring referrals convert into evaluations with minimal delay.
  • Tracking referrals
  • Completing insurance authorizations and re-authorizations on time to prevent a lapse in therapy services
  • Ensuring all services provided have full billing information obtained before service is rendered.
  • Tracking Referrals
  • Ensuring front desk collections are done fully and on time (same day of service).
  • Assisting with marketing and public relations
  • Maintain the reception area, keeping it clean and free of clutter
  • Maintain an orderly & clean waiting area
  • Ensure it is clean, chairs put away, etc.

Quotas

  • 88% or better arrival rate
  • 5+ initial evaluations per week
  • Five 5-star reviews each month from clients

Application Form